Vendor Terms & Conditions – ErgFest

By applying for and attending ErgFest (“the Event”), all vendors (“you” / “the Vendor”) agree to the following Terms and Conditions set out by Driathlon Limited (“the Organiser”):

1. Insurance

  • All Vendors must hold valid Public Liability Insurance with a minimum cover of £5 million (or as otherwise agreed in writing by the Organiser).
  • A copy of the insurance certificate must be provided to the Organiser upon request.

2. Electrical Equipment & PAT Testing

  • Any electrical equipment brought to the Event must be safe and fit for purpose.
  • All equipment to be plugged into the Event’s power supply must display a valid Portable Appliance Test (PAT) certificate/label dated within the last 12 months.
  • The Organiser reserves the right to refuse use of unsafe or untested equipment.

3. Health & Safety

  • Vendors must comply with all relevant health and safety regulations.
  • A risk assessment must be carried out for your stand, and all staff must be briefed on safe working practices.
  • Aisles, fire exits and access routes must be kept clear at all times.

4. Stall/Stand Allocation

  • Stall/stand locations are allocated by the Organiser and may be subject to change.
  • Subletting, sharing or transferring stall space without written approval is prohibited.

5. Setup and Pack-Down

  • Vendors must adhere to the setup and breakdown times provided by the Organiser.
  • No early breakdown of stalls is permitted without prior agreement.
  • All materials, packaging, and waste must be removed by the Vendor at the end of the Event.

6. Conduct

  • Vendors and their staff must behave in a professional manner at all times.
  • Aggressive, unsafe, or inappropriate behaviour may result in removal from the Event without refund.

7. Products and Services

  • Only the products/services approved in advance by the Organiser may be promoted or sold at the Event.
  • The Organiser reserves the right to restrict or remove any product/service that is deemed unsafe, inappropriate, or not in line with the Event’s ethos.

8. Liability

  • The Organiser accepts no responsibility for loss, theft, or damage to Vendor property or stock.
  • Vendors are responsible for the safety and security of their own equipment, goods, and cash at all times.

9. Cancellations

  • If the Vendor cancels their booking, any fees paid are non-refundable unless otherwise agreed in writing.
  • If the Event is cancelled by the Organiser (e.g. for reasons outside their control), liability is limited to a refund of any fees paid by the Vendor.

10. Compliance

  • Vendors must comply with all instructions issued by the Organiser, Event staff, and the venue management.
  • Failure to comply with these Terms and Conditions may result in removal from the Event without refund.

📌 Agreement
By attending ErgFest, the Vendor confirms they have read, understood, and agreed to abide by these Terms and Conditions.